Sharing with Colleagues

What internal sharing of Intratec data is permitted and how sharing limits vary by plan.

Yes. All subscription plans allow you to share data with colleagues from the same company. This is called Intra-Business Sharing — confidential sharing exclusively among employees of the subscribing organization.

The number of user seats included depends on your plan: Starter includes 2 logins, Pro includes 3, Advanced includes 5, and Ultimate includes up to 20.

To add a teammate, log in at intratec.us, go to Users Management in the left menu, locate your subscription, and click Manage Users → Add User. Only colleagues who share your company's email domain can be added. Free email domains (such as gmail.com or yahoo.com) are not accepted.

Each account is personal to the individual it was issued to. Password sharing and simultaneous use of the same login are prohibited under the subscription terms.

Sharing with parent companies or subsidiaries — referred to as Business Group Sharing — is available on the Advanced and Ultimate subscription plans, and on the Premium edition of individual reports.

Starter and Pro subscriptions (and Compact and Detailed report editions) restrict sharing to employees of the subscribing business only. Business Group Sharing requires an upgrade to Advanced or Ultimate (subscriptions) or Premium (reports).

A Business Group means the set of entities under common control: parent companies and subsidiaries of the subscribing organization. All sharing under this arrangement must remain confidential — the data cannot be redistributed beyond employees of entities in the Business Group.

If your team spans multiple subsidiaries or a parent company, the Advanced plan is designed for that use case and is the most popular subscription tier. The Ultimate plan extends this further by also permitting third-party sharing.

Yes, on the Starter plan. The Starter subscription uses geo-restricted access: only users physically located in the country where the subscription was purchased can access the data. This means colleagues based in other countries cannot use a Starter subscription, regardless of whether they belong to the same company.

The Pro, Advanced, and Ultimate plans have no geographic restriction — users can access the data from anywhere in the world.

Geo-restriction is IP-based and applies to where your colleague is physically located, not just where your company is registered. A Starter subscriber whose team has members abroad should consider upgrading to Pro or Advanced to remove this limitation.

How do I properly cite Intratec when using data internally?

When including Intratec data in internally distributed materials — such as presentations, spreadsheets, or reports — you must credit Intratec using the following attribution statement:

Source: Intratec Solutions (www.intratec.us)

The text www.intratec.us must be linked to https://www.intratec.us. This attribution is required under the subscription license terms whenever you create Derived Content (any material that combines Intratec data with other information) for internal use.

The citation applies regardless of the subscription plan or report edition purchased.

Can I include Intratec data in internal reports or dashboards?

Yes. You can include Intratec data in internal reports, dashboards, spreadsheets, and similar materials — this type of output is called Derived Content under the license. Creating Derived Content for internal use is permitted on all subscription plans and report editions, provided that all of the following conditions are met:

The amount of Intratec information used is insubstantial and de minimis — it must not constitute a substantial portion of the Licensed Materials.
The Derived Content is not primarily a copy of the source data.
Intratec is credited using the required attribution: Source: Intratec Solutions (www.intratec.us), with the URL linked to https://www.intratec.us.
The output is not used in products or services that compete with Intratec.

Derived Content may be shared internally under the same sharing rules as the underlying data: with colleagues in the same business (Starter and Pro), or across the Business Group (Advanced and Ultimate).

Any use that goes beyond these conditions — such as publishing the data externally or using it in customer-facing outputs — requires a non-standard license. Contact Intratec if your use case falls outside these boundaries.

What counts as "Derived Content" under the license?

Derived Content is any material you create that combines Intratec Licensed Materials with other information or data. The term covers a wide range of outputs: internal reports that incorporate price figures, dashboards that embed Intratec data alongside your own operational metrics, spreadsheets that blend Intratec data with your procurement records, or any presentation that draws on Intratec figures alongside other sources.

The key characteristic is combination — if you are simply viewing or downloading Intratec data directly, it is not Derived Content. It becomes Derived Content when you incorporate it into something you have created or assembled.

Creating Derived Content for internal use is permitted under all standard licenses, subject to the de minimis conditions described in the license terms: the Intratec portion must be insubstantial, must not be the primary content of the output, must be attributed correctly, and must not be used in competing products.

An analyst builds a quarterly cost review in Excel, pulling three commodity price series from Intratec alongside internal production cost data. The resulting spreadsheet is Derived Content — it is permitted for internal circulation, provided Intratec is cited and the Intratec data does not constitute the majority of the report.

What are the limits on how much data I can use in a report?

The license does not define a fixed data-point limit for internal Derived Content, but it sets three qualitative thresholds that must all be satisfied together:

Insubstantial and de minimis: the Intratec data you include must represent only a minor, incidental portion of the output.
Not primarily a copy: the Derived Content must not be substantially a reproduction of the Licensed Materials — the Intratec data should support your own analysis, not replace it.
No substantial portion: even if the output as a whole is large, the Intratec extract must not constitute a substantial slice of the Licensed Materials.

In practice, this means you can include selected data points and series that support your analysis, but you cannot build a report whose primary content is Intratec price data reproduced wholesale.

The 5-data-point limit applies specifically to Research-Related Publications (academic or research papers), not to internal reports or dashboards. For internal use, the de minimis standard applies instead.

My colleague can't access the data — what should I do?

If a colleague cannot access the subscription data, work through the most common causes in order:

Check whether they have been added as an Authorized User. Log in at intratec.us, go to Users Management → Manage Users for your subscription, and confirm they appear on the list. If not, click Add User and enter their details. Only users with a business email on the same domain as the subscribing organization can be added.
Check your plan's user limit. Starter plans include 2 logins, Pro includes 3, Advanced includes 5, and Ultimate includes up to 20. If you have reached the limit, you will need to remove an inactive user or upgrade your plan before adding a new one.
Check for geo-restriction if you are on the Starter plan. The Starter plan restricts access to users physically located in the country where the subscription was purchased. If your colleague is in a different country, they will not be able to access the data on a Starter subscription. Upgrading to Pro or Advanced removes this restriction.
Confirm their email domain matches. Accounts must use a business email from your organization's domain. Free email providers and personal addresses are not accepted.

If none of the above resolves the issue, contact the Intratec support team via the contact form at intratec.us/help/contact-us.

To share subscription data with parent or sister companies — entities within the same Business Group — you need an Advanced or Ultimate subscription. Starter and Pro plans restrict sharing to employees of the subscribing business only and do not cover intra-group sharing with related entities.

For individual reports, the same boundary applies: Compact and Detailed editions allow sharing only within the subscribing business. The Premium edition extends sharing rights to the entire Business Group.

A Business Group is defined as the parent company and all entities under common control (subsidiaries). This means you can share freely with colleagues in affiliated companies as long as all parties are within that corporate structure and the data remains confidential within the group.

Sharing with entities outside the Business Group — such as clients, partners, or unaffiliated companies — is not permitted under any standard subscription plan. That requires an Ultimate Plan, available upon request.

Can I transfer my subscription access to another employee?

Yes. There are two types of access transfer available, and they serve different purposes:

1. Changing subscription ownership (same company) The subscription owner can transfer ownership to another Authorized User within the same subscription, provided that user has admin status. To do this, log in at intratec.us, go to Users Management, locate your subscription, and click Change Ownership. Select the new owner and confirm the transfer.

A subscription ownership change is permanent and cannot be reversed. The previous owner will no longer have access to billing information for that subscription.

2. Transferring usage rights to another company If your organization needs to transfer usage rights to a different legal entity — for example, when an internal team moves to a subsidiary — this is available only for Advanced subscription plans and Premium report editions. To initiate, contact Intratec within one week of the original purchase. Intratec will evaluate the request case by case, send an Application Form, and, if approved, grant the receiving company (the Beneficiary) full access and usage rights. The original purchaser retains billing responsibility throughout.

Sharing with Colleagues

Can I share Intratec data with my teammates?

Can I share data across our company's subsidiaries?

Are there geographic limits on who I can share data with?